HRMS System in Dubai: 6 Security Questions You Should Ask Your Vendor

When it comes to the personal information of your employees, protecting the data in your HRMS system in Dubai is crucial. Therefore, when you are in the market for an HRMS solution that suits your business’ needs, make sure the vendor is prepared to give answers to the HRMS security questions mentioned below:

  • What Protection Does Your System Provide Against Internal Threats?

Unfortunately, not all security threats come from external sources. In fact, the biggest threats lurk inside your company! Whether it is due to deliberate theft (an unhappy, departing employee?) or carelessness (a misplaced or lost device), your own employees can pose a risk to data security. Your HRMS system in Dubai should have the appropriate security measures in place to prevent this from happening.

  • Where Will Our Data Be Stored?

This question is true for cloud-based HRMS systems. Since your data will be stored off-premises, it is important that you know where exactly the data center is. Enquire about its safety and uptime performance. However, this issue becomes even more complicated when mobile access is taken into account because it is considerably hard to keep track when data is shared, uploaded and downloaded from multiple devices.

  • What Security Awareness Measures Do You Offer or Recommend?

It is difficult to factor human error into system design. More often than not, such errors occur due to unawareness of the risks involved in HR data breaches. Employee awareness can be evaluated and increased during the implementation and training phase. Moreover, the simpler the security protocols are, the easier it is for your employees to get it right.

  • Is There a Disaster Recovery Plan?

Again, this is important for cloud-based HRMS systems in Dubai. You need to be sure that they will take good care of your data on their servers. However, if the worst does happen, how long will your business be without a system? The vendor should be able to get your data back up and running as soon as possible.

  • How Do You Deal With BYOD?

In the past decade or so, the use of mobile phones has increased exponentially. Hence, it does not come as a surprise that these devices are being used to access HRMS systems on the go. In this scenario, central control over data security across all devices (whether company or personal) is essential. In addition, your business should implement its own BYOD policies. The vendor should recommend or incorporate middleware to give you control and peace of mind.

  • What Is Your Provider Chain?

A number of vendors on the market use a wide range of third party suppliers. This means that each of them would have varying degrees of access to your organizational data. For this reason, it is important to know exactly who you are dealing with!

If your potential vendor is able to answer these questions in a robust manner, it is safe to say that their HRMS system will be well equipped to handle any security-related issues efficiently.