Prepare for Choosing the Right HRMS Software in EgyptMenaItech

With the advancement in technology, organizations are now opting for the latest HRMS Software available in the market. After all, Human Resource plays an integral role in any organization around the world. Over the years, HRMS software has evolved, enabling HR professionals to conveniently carry out tasks without the use of paper. It is time your organization keeps up with the latest trends and invests on a more advanced system. Here are a few must-have features your HRMS Software in Egypt should have:

  • Payroll System

What is the point of new HRMS software if it does not include payroll features? A payroll feature ensures all your data is being tracked and processed without error. The ingenious feature eliminates the need for tedious and time-consuming paperwork that is associated with calculating payroll manually.

In addition, the software must be compliant with the rules and regulations that apply to the organization. Depending on the size of the company, the payroll features may vary, however, most advanced solutions are designed to track time and attendance in addition to other advanced features.

  • Performance Management

These days, HR professionals have a lot to deal with. Fortunately, implementing the right HRMS software can successfully streamline processes and make their jobs less hectic and time-consuming. Performance management is an imperative part of Human Resource that has a direct impact on employees.

Good HRMS software should be able to track performance and provide users with a complete review of their performance. The tracking system must be transparent, making it easier for employees to keep track of their ratings and progress in the company. This makes it easier for organizations to filter out employees who are causing trouble and stalling the progress of the company.

  • Database

Firms no longer go through the trouble of renting out storerooms to hide away heaps of files and folders. Your organization’s HRMS should securely maintain a complete database of your employee records and other important information. In addition, the software should be flexible enough to incorporate any changes that may be needed by the organization in the future. This feature makes it easier for organizations to manage employee data.

  • Employee Self Service

Employee self-service is a key feature in any good HRMS Software in Egypt. The transparent platform allows employees to take matters into their own hands without bothering HR. This reduces HR dependency and allows everybody in the organization to be on the same page.

  • Reimbursements

The HRMS system must cater to all sorts of reimbursements and expenses. This includes accommodation and travel bills, practically anything incurred by the organization or the employees.

Top Mistakes Companies Make While Selecting HRMS Software

An effective HRMS software for your company will do more than just streamline the process of hiring, recruiting and managing employees. With the right software in place, you can improve the overall organizational culture of your firm, eliminating the need for HR professionals to waste their energy on time-consuming tasks and concentrate on more productive endeavors. However, with numerous options in the market, choosing the right HRMS software in Egypt can be a daunting task. Here are a few mistakes you should avoid:

  • Only Focusing on Current Requirements

Too often, companies only pay attention to their current requirements and neglect the future needs of the firm. This reduces the lifespan of the HRMS software. While selecting HRMS software, ensure it is flexible and scalable enough to adjust to the changing needs of the company. Additionally, the software should be compatible with the latest technological trends, for example, mobile-friendliness and social media integration.

  • Failure to comply with The Country’s Local Regulation’s Law

Before implementing HRMS software in Egypt, companies must ensure the software is in compliance with the country’s local government especially in terms of reporting and calculating employee salaries. Errors and failure to abide by the rules may result in legal problems in the future. Unlike other applications, HRMS software plays an integral role in the company, thus business owners must be careful in terms of implementation.

  • Failure in Acknowledging the Shortcomings of the Current System

If you are replacing your current HRMS software, ensure you have compiled a list of all the issues you have had with the existing system. Document all the challenges you have faced and all the requirements the system fails to meet. This will aid you in selecting compatible software based on all your new requirements.

  • Not Asking Enough Questions

Do not be quick in settling for software, especially if you are dealing with a new vendor. Do not be intimidated by the brief slideshow presentation and ask for a detailed introduction of the system that highlights all of its key features. If the option exists, consider taking advantage of a free demo before making any commitments to the new HRMS software.

  • Not Taking the Advice of an Expert

While implementing new HRMS software, it is imperative you hire the services of an external HRMS technology consultant. With their specific expertise and knowledge, these consultants will streamline the process of implementation that will eventually reduce costs and save time.

  • Investing in the Same System as Your Competitors

While investing in the same HRMS software in Egypt as your competition may seem like a tempting strategy, it is an unwise decision. The software you select should be tailored around your company’s needs and not your competitor’s. Consider your organization’s unique requirements before making any hasty decisions.

How to Choose an HRMS Portal

With the demand for HR technology continuing to grow among employers, a huge number of different vendor options have emerged in the market. This makes choosing the right HRMS product for your business an overwhelming task. However, to help you out, we will be discussing the key steps to help you select the right HRMS portal in Egypt:

  • Step #1: Work With an HRMS Consultant

An HRMS consultant will assess the needs of your business and direct you towards the best possible options. This narrows down your vendor options quickly to help choose the ideal solution for your application. However, HRMS consultants are often partnered with vendors, and therefore their recommendations are likely to be limited to partnered solutions. However, the upside is that you do not have to pay for their consulting services as they receive commissions from vendors they provide the leads to.

  • Step #2:  Create Your Needs & Wants List

Considering the importance of the choice you are making, it is extremely important that the HRMS solution you select meets your current needs and wants, whilst having the flexibility to expand and grow with your business in the upcoming years. In simple words, you need to identify the scalability and flexibility you need in your HRMS portal in Egypt, and take into account the cost of each upgrade. Make sure to create an HRMS scorecard as you consolidate your needs and wants for vendor comparison.

  • Step #3: Identify the Vendors that Fulfill Your Needs & Wants

Once you have compiled your list, it is time to evaluate the different solutions available to you in the market. It is crucial that you do not rush through this process and analyze at least 10 solutions to fill out your scorecards. Then, select the top 4 vendors and begin your dialogue. After you are done speaking with them, demo some, all, or none of the vendors. If the case is the latter, get back to your original 10 options or re-consider working with HRMS consultant if you already have not!

Step #4: Conduct System Demos

Here you pull out your HRMS scorecard again and return to your needs and wants. When you are conducting system demos, you should make sure that all the right people are present, especially those who will be using the HRMS portal in Egypt on a daily basis. You must also ask questions about implementation, as it is almost half of the user experience. A common mistake made by most employers is that they do not discuss implementation until they make a final decision.

Step #5: Anticipate Your Future HRMS Experience With the Top Vendor Choices

In the last step, you need to gather up your team and forecast how the to-be HRMS system will affect your business. While some solutions will align with your current processes more readily than other systems, it is likely that you will need to make some changes to leverage your HRMS system to its full potential.