MenaPAY®

MenaPAY<sup>®</sup>
MenaPAY®
Payroll System

MenaPAY® is your window into a world of automated and streamlined payroll and personnel management.

Organizations need now more than even an effective and accurate system to manage payroll-related processes —

— and this is where we come in

Global Payroll and Personnel Management

Catering to over 2,500 clients across 25 countries in the MENA region, from large multinational organizations to rising startups in different industries, we are determined to make your payroll processing experience a smooth and flexible one. Our personnel management system operates with localization in mind, offering built-in country profiles to support the various countries, compliance policies, languages, and currencies in the MENA region to keep the continuous flow of payroll processing at maximum quality and efficiency, whether global or local, or for different branches and entities.

Keeping Up With Regulations

MenaPAY® is committed to helping you stay on track with the latest compliance policies and regulations, and because of our localized payroll system, we stay aligned with your local rules and requirements. We know the importance of the careful maintenance of financial information, as well as monitoring changes in tax, social security, and health insurance, and our system notifies you of any changes immediately, with direct visibility into the general ledger. Our real-time data entry and validation ensures the security and accuracy of financial information within your organization.

Automating and Streamlining Payroll

We maximize efficiency and accuracy by cutting costs but without having to compromise on quality. This is why our system ensures reduced paper-based work, lowered human errors, and minimized payroll cycle times. MenaPAY® offers salary auditing cycles and bank salary transfers to minimize transaction times. We also offer core payroll processes including salary management and calculations, compensation and end of service benefits, extra salaries, and social security transactions, as well as generating unlimited reports and informative analytics from our built-in report creator, allowing a detailed viewing of data.

MenaPAY® Solutions

MenaPAY® not only manages your day-to-day payroll functions, but ensures a simplistic approach to various processes that would normally require high costs and tedious work. Through MenaPAY®, organizations can create carefully curated employee profiles with extensive details on their personal and financial information.

In addition to fundamental payroll processes, we also provide complex operations such as advance vacations, retroactive transactions, and provident funds to support your organization and accurately calculate and support your organization and accurately calculate and record transactions with effort and greater control and efficiency.

compass

Without a high-powered, dynamic cloud-based system, the unchartered seas of payroll and personnel management can be difficult and risky for your employees and organization to manage. Endless piles of paperwork, changing compliance policies, and inaccurate salary calculations are many issues one could face without a digitized payroll system. This is why MenaPAY helps you  navigate this new world of opportunities, and provide you with the tools and resources needed to become efficient and empowered organizations.

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What you need to know!
My country’s compliance policies differ from others. Is MenaPay compliant with all payroll regulations in the MENA region?
My country’s compliance policies differ from others. Is MenaPay compliant with all payroll regulations in the MENA region?

Yes! MenaPAY® is a fully localized system that stays up to date with all the most recent compliance policies, labor law regulations, and social security formulas based on the country you are in. In addition, we offer multi-language and multi-currency features to accommodate you no matter where you are in the MENA region.

How does your system create bank file reports?
How does your system create bank file reports?

Once you have finished the calculating and auditing of salaries through MenaPAY®, these salaries will need to be transferred to the bank that your organization deals with. Our system provides you with a template builder that allows you to produce your own bank transfer file: this means that our system generates a generic template that you can customize according to the bank’s requirements and in the format they accept. Our system also supports WPS templates to ensure that private organizations in Saudi Arabia and Gulf countries comply with their country’s labor laws and pay their employees on time.

What kind of reports are available on MenaPAY<sup>®</sup>? Does this also include government templates?
What kind of reports are available on MenaPAY®? Does this also include government templates?

We’re here to provide you with all the solutions. What’s great about our system is that you can generate unlimited reports, allowing you to customize the report to suit your needs; from a list of features, you can select which data to display, helping you keep track of your organization’s analytics. MenaPAY® helps you create reports centered on personnel information, such as employee general information, addresses, training, experience and more, as well as creating reports that detail financial information such as transactions, bank reports, monthly payroll sheets, salary slip reports and more. Our system has built-in report generators and report builders that help you display all of the information you need to keep track of data within your organization, and can be previewed, printed, and exported to Excel, giving you quick access to specific information you need to view.

MenaPAY® also produces government templates in order to help you keep in line with government policies and regulations. With our system, you can use your data to produce tax reports, social security reports, Ministry of Labor reports and many more that pertain to labor laws.

What are the different types of allowances available on the system?
What are the different types of allowances available on the system?

Once you define the salary scale packages by assigning them to specific positions, you will be able to set up many different types of allowances, ranging from site, years of experience, family, labor laws, to shift, and many more.

How can I use User security reports/log file feature in my organization?
How can I use User security reports/log file feature in my organization?

It’s a great tool to let you know who did what. With our User security reports and log file, you can view what transactions have been carried out on the system by which user. This ensures the security of data by keeping track of any type of strange activity, out-of-hours access to the system, and any failed login attempts.

I have my own salary scale. How can I use MenaPAY<sup>®</sup> to apply the salary scale in my organization?
I have my own salary scale. How can I use MenaPAY® to apply the salary scale in my organization?

MenaPAY® allows you to create your own salary scale that can be applied to all employees in your organization. With its multi-optional features, you can create detailed salary scale packages based on your salary scales’ grades and classifications. Each salary scale package includes information such as salary upper limit, lower limit, and salary midpoint, health insurance type, number of yearly salaries, yearly vacation balances, allowance types, tickets, benefits and more. Through this feature, you will be able to manage and organize multiple salary scale packages and details with just a few clicks. Then, you can assign the salary scale packages to employees based on their positions. When you have hired a new employee for a particular position, they will be given all of the details of that specific positon’s salary scale package and all of its corresponding financial information automatically. Our system allows you to set criteria for what will occur in the case of a salary range violation, with automatic validation during salary scale calculations to ensure it remains in line with your criteria.

What are the entry-method transactions available on MenaPAY<sup>®</sup>? What are their features?
What are the entry-method transactions available on MenaPAY®? What are their features?

MenaPAY® has a wide range of entry-method transactions that accelerate payroll processes and help you decide which transactions are most suitable for a particular situation. These include:

  • Single Transactions
  • Mass Transactions
  • Import Transactions
  • Transactions through Calen
  • Tabular Transactions
  • Retroactive Transactions
  • Time Attendance Transactions
  • Employee and Manager Request Transaction
Can I distribute employees’ salaries over different costs centers? And can I generate the salaries voucher based on cost centers?
Can I distribute employees’ salaries over different costs centers? And can I generate the salaries voucher based on cost centers?

Yes, you can! It’s very common to find employees working on different projects in the same organization, and the HR team needs to distribute salaries based on the percentage of utilization on these projects. This is done by linking employees to time sheets. Employees or managers can fill in the time sheets online via MenaME® , where they can enter the hours they worked on each project. Through the approval cycle, and in accordance with the percentage distribution, salaries will be allocated over the projects. In addition, the salaries voucher can be built and generated through MenaPAY® based on project cost distribution.